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Students interested in participating in exchange must apply through the Global Education Office.The Hampshire Exchange application deadlines (fall and spring term) are listed each year on the GEO website and advertised extensively around campus. Students who enroll at a program or institution where Hampshire has an exchange agreement must do so through Hampshire College. Students may not enroll directly with Hampshire exchange partners.

A meeting with the advisor (Division II or Division III chair) who will be supervising the work during the exchange should occur at an early stage. If this is a Division III exchange, this planning meeting must be followed by a meeting with the Division III advisor in CASA. Division III students should refer to the Division III section.

Eligibility Requirements

Students should refer to the Eligibility Requirements before applying for an exchange program.

Academic Expectations

A semester of exchange is considered a semester of enrollment for the purpose of academic standing. Students are expected to fulfill the academic requirements as outlined by their exchange program and their Division II or III committee. Failure to successfully complete a semester of exchange may impact a student’s academic progress, divisional status, or financial aid eligibility. Students are expected to make satisfactory academic progress in accordance with the guidelines of academic progress.

Enrollment Status
Students on exchange will be considered full-time students for the purpose of educational loan obligations. If, for other valid reasons, certification of student status is necessary, the Central Records Office will prepare a letter bearing the College seal.

A student on exchange may not have use of any Hampshire College or Five College facilities. A student on exchange may have access to library resources.

Students who participate in a Hampshire Exchange program are charged Hampshire College tuition for that semester. Room, board, and other fees vary by program; refer to the Gobal Education Office website. Fees associated with exchange withdrawal will be assessed per the program withdrawal and refund policy

International Insurance

All students, including those on exchange, are automatically enrolled in the Hampshire College health insurance plan through Gallagher Koster. Medical care coverage is outlined in the College insurance company brochure and on the student financial services website. Exchange students are required to have insurance. Some exchange programs may have additional, country-specific insurance requirements. Students have the option to waive Hampshire’s insurance if they are covered under another acceptable insurance plan; students who will be studying outside of the United States will need to confirm that their private carrier will cover them internationally.

Financial Aid
Financial aid students who enroll in exchange are able to continue to receive Hampshire financial assistance. State and federal funding is also applicable. Students should consult with the Financial Aid Office to deteremine the exact terms and conditions of their aid package. Refer to the Financial Aid website.

Transcripts or Evaluations
After students are enrolled in a Hampshire Exchange program, Central Records will add the comment
‘Documentation of Completion Pending’ to their transcript. Exchange counts as a full semester of enrollment at Hampshire.

All exchanges must be documented to be included in your Division II or III portfolio. Students on exchange are required to carry a full course load that is equivalent to (or above) 12 US credits. If the host institution requires more to be fully enrolled, then the student needs to fulfill the host institution requirement. To document your exchange, you must have official transcripts or evaluations from the institution you are attending.

Transcripts or evaluations should be sent directly to the Global Education Office no later than 30 days after the start of the semester of your return from exchange. When Central Records receives your transcripts and or evaluations from the Global Education Office, they will replace the above comment with the appropriate titles of your courses and other learning activities that you have successfully completed.

International Students
International students (with an F-1 student visa) are required to consult with the international student advisor regarding visa implications of exchange BEFORE applying for exchange. The advisor is located in the multicultural and international student services office in the Lebrón-Wiggins-Pran Cultural Center.

Returning from Exchange
In order to preregister for courses or participate in the on campus housing lottery process, the student must notify CASA of their intention to return by the November and April enrollment deadline.  Students should refer to online forms and information on the Hampshire College website and TheHub. Other information regarding returning to Hampshire is also included at this website. If CASA is not notified of a student’s plans for the term following the exchange by the notification deadline, the student will be withdrawn from the College.