You are here

Division III Extension or Personal Leave of Absence

Students Who Do Not Finish Division III by the Completion Deadline
Students who do not complete the Division III project by the spring or fall completion deadline, and both advanced educational activities by the end of the second semester in Division III, are typically expected to take another semester of full enrollment.

In extenuating circumstances, a student may request an extension for completing the Division III project. If a student is granted an extension, the date for submission of all completed work would be the first advising day in the following semester. Students on extension are not considered enrolled at the College and should participate in student loan exit counseling at the Financial Aid Office before going on extension.

In order to be considered eligible for the extension date instead of the typical extra semester of enrollment, the Division III committee would need to certify, no later than the final day of classes, that they had received and reviewed Division III work that constitutes at least 90% of the total expected for that student's independent project. The student must have completed both advanced educational activities. (See policy on Advanced Educational Activities the Division III Guide.)

Students who meet the above requirements to qualify for an extension date will be given the opportunity to be on leave of absence for the next semester, for only one semester, before taking advantage of finishing Division III on extension during the term following the leave. If a student decides to take a leave of absence for the following term, that student will have until January 15 after fall semester or June 15 after spring semester to indicate a change of plans. The status as of January 15 or June 15 is final. If the student has chosen to finish Division III with the extension date, that student is expected to turn in all work by the first advising day of the following semester. If the student has chosen leave of absence, the student will be placed on leave status for the following semester, and expected to turn in all work for completion of the Division III by the first advising day of the term following the one-semester leave. Students who choose to be on leave of absence may not continue on leave for more than one term.

A student who successfully completes all necessary work by the advising day deadline and passes Division III may then request a letter from the Office of Central Records stating that degree requirements have been met. The degree would be voted by faculty and trustees during the following February or May, and the diploma would be made available to the student following the voting of degrees.

If a student is granted an extension and remains in contact with the Division III committee, but does not turn in all necessary work by that date, the student would be placed on leave for the remainder of the semester. The extension fee is not refundable, even if the student does not complete the work by the extension deadline. The student is expected to be fully enrolled and pay full tuition for the following term, in order to complete the Division III. The student would not be permitted to complete degree requirements with a second extension deadline. If such a student fails to complete e-checkin for the next term the student will be withdrawn from the College and need to apply for readmission in a future term.

If a student is granted an extension for completion of Division III, and fails to remain in communication with the Division III faculty, the student would be withdrawn from the College as of the advising day deadline. The extension fee is not refundable, even if the student does not complete the work by the extension deadline. In order to complete degree requirements, the student would need to apply for readmission for a future full semester of enrollment. The student would not be permitted to complete degree requirements with a second extension deadline.

Division III Leave of Absence
All Division III leaves require special approval. Division III students must meet the college requirement of two terms of enrollment in Division III and must plan their personal leave accordingly. Occasionally, a Division III student may plan a personal leave in the middle of two enrolled semesters. Consultation with the Division III counselor in CASA must take place well in advance of College deadlines in order to plan appropriately. Students planning to go on personal leave during Division III must file a leave application.