Students’ right to privacy in their bedrooms is respected by the College to the extent practicable. In most instances, the College is able to give students advance notice of a need to enter student rooms. A submitted work order acts as permission for facilities and grounds personnel to enter a student’s room for the purpose of making the requested repair(s). By requesting maintenance service within your dorm room or anywhere in your mod, you implicitly authorize a facilities and grounds worker to enter your room, bedroom or mod to perform the service that you have requested.
Other appropriate college employees may enter student rooms under the following conditions:
- In an emergency or situations that involve possible harm to persons or property, danger, or criminal activity.
- To conduct ﬁre safety/health inspections.
- At the start of the winter vacation when staff carry out shutdown procedures in the residence halls.
- When a student cannot be found on campus to resolve situations taking place in their room that affect other students, such as when another student is scheduled to move into that room or when loud music or a ringing alarm is left untended.
Access to a student room cannot be given to another student without the explict permission of the occupant of the room. Students will be granted access to another's room for a finite period of time in order to accomplish a specific task. Permission may be granted in writing via an email from the occupant's Hampshire College email account sent to firstname.lastname@example.org. Permission may also be given via phone to a member of the housing operations staff.
Key-Card Access Policy for the Residences
All exterior doors to buildings equipped with card readers will be locked at all times. All students living in a building equipped with card access will have 24-hour key-card access to the building in which they live. All Hampshire College students have access to all residences with key-card access during non-quiet hours
(Sunday–Thursday, 7:30 a.m.–11 p.m. and Friday–Saturday, 7:30 a.m.–2 a.m.). Tampering with the operations of doors, windows or card readers will result in disciplinary action
that could include restitution of damages and removal from the residences.
The College, at the discretion of the dean of students office, has the right to make changes, or to restrict an individual student’s access settings on their card, for disciplinary reasons or for special accommodations. For more information, about your student ID card, visit the OneCard office website
or contact the OneCard office at email@example.com
Keys and Lockouts
Any duplication of college keys is strictly prohibited. Replacements for lost keys must be obtained from the housing operations office
during working hours. If a key to a student room is lost, the lock on the door is automatically changed and two new keys are made. In the apartments, if an entry key is lost, the lock is changed and replacement keys issued to all residents of that apartment. When a lounge key is lost, a new key to the lounge is issued to the resident.
Students are charged $5 for each key replaced, $60 for each bedroom re-core, and $100 for each apartment entry recore, (this includes key replacements for all apartment residents. Replacements for lost key cards (in applicable residence areas) must be obtained from the OneCard office
, located in the basement of the library. Lost cards will be immediately deactivated and a new card issued to the student for a fee.
If a room key is not returned within 48 hours after occupancy is concluded, the lock must be changed. Students will be charged for replacement lock core and keys, as above.
Key cards (in applicable residence areas) will be automatically deactivated immediately after occupancy is concluded, and will be reactivated if and when new occupancy begins.
In the case in which keys and/or a key card are lost, access to a student’s room can be obtained by calling campus police
(x5424 an on campus phone or 413.559.5424).