Vacating Student Rooms
It is strongly advised that a student vacating a residence hall for any reason—including but not limited to withdrawal from the College, moving to a different residence hall, or vacating their room at the end of a semester—have the room formally checked by a member of the house staff. Keys must be returned by the date a student officially changes their enrollment status or becomes less than fully enrolled (NOTE: some deadlines result in specific refunds) or within 48 hours of receiving keys to a new room.
Students who go on medical leave must vacate their on campus rooms within 48 hours after the date on which the leave is granted, as approved by health and counseling services or student life personnel. All residential keys must be returned to the housing operations office upon a student’s departure. Failure to comply with this policy may result in additional charges commensurate with the amount of time a student has taken to vacate their room or to make arrangements with the housing operations office to have articles moved to storage.
Opening and Closing of Residences
- A student may not be admitted to or leave luggage in a residence before the ofﬁcial opening date in the fall without obtaining prior approval from the housing operations ofﬁce. Approval for early arrival will be determined on a case-by-case basis. The usual exception is 24 hours with a maximum of 48. Students approved for early arrival will be billed $100 per day they are on campus prior to their ofﬁcial start date.
- All residence areas are closed during the winter break and occupancy is strictly forbidden. Facilities and grounds and residence life staff will enter each room during this period to turn down heat, monitor ﬁre safety compliance, and secure all areas.
- All students must vacate their rooms by the end of Hampshire’s examination period at the end of fall semester and by 10 a.m. on the day after commencement in the spring semester.
- Arriving before the designated arrival time and failing to leave by the designated departure time may result in disciplinary action and a signiﬁcant ﬁne, commensurate with the amount of time a student has been on campus when they should not have been.
- Those students who have exams scheduled at one of the other Five Colleges after Hampshire College’s closing date must seek permission from the housing operations staff, by the posted deadline, to remain in Hampshire’s College's residences. In those cases in which permission is granted, students must leave on the day their exam is scheduled. In cases of self-scheduled and take-home exams at other institutions, Hampshire students may be required to vacate their rooms before the deadline given by Five College faculty. For exact deadlines, students should consult notices distributed by the housing operations ofﬁce as the end of the term approaches.
Hampshire College provides very limited space for students to store some items over the summer. However, the College assumes no liability for those items and students use the storage spaces at their own risk for theft, water or fire damage, or any other type of loss. Students are limited to storing three boxes each (a mini-fridge may take the place of one box) and all items (with the exception of minifridges) must be in boxes. No furniture, computers or other electronic devices, or bicycles will be allowed in storage areas. Storage is available on a first-come, first-served basis and on campus storage options will end if/when the storage spaces are full.
Students who are moving into Dakin, Merrill, or Prescott House for the coming academic year may store items in their new housing area over the summer. Greenwich and Enfield residents must store their items in the basement of either Merrill or Dakin House and are prohibited from storing any items within their apartments. Because there is no storage within Greenwich or Enfield, one box per mod for kitchen items in those areas will be allowed into Dakin House storage. This box needs to be clearly labeled with the mod number and the date it is being deposited. All unclaimed boxes will be discarded at the discretion of residence life staff in the fall.
Storage closets within Greenwich and Enfield Houses are NOT secure and any items left at the end of the academic year will be discarded and students will be assessed charges for extra cleaning costs. Students who go on leave or field study may NOT leave items in storage during their absence. There is no access to storage over the summer. Students must remove items from storage within the first few weeks of September (dates will be posted in the fall). Items left beyond that time will be discarded at the discretion of residence life staff.
Students who do not use their three-box allotment of storage space may give their allotment to another student. They must accompany the student to the storage space and cosign the storage tag.
Bicycles may not be stored on campus during the summer vacation period.